Payment/Travel Card Contacts:
- Hotline: (979) 458-5731
- Email: paymentcard@tamu.edu
Travel Hotline: (979) 458-8734
The Payment Card Program is a flexible purchasing method to establish a more efficient, cost-effective method of the delegated purchasing and payment for delegated dollar transactions. The Payment Card Program is governed by Disbursement Guidelines and the Payment Card Program Guide.
The Travel Card Program is a payment method to establish a more efficient, cost-effective method of purchasing travel related expenditures. The Travel Card Program is governed by the university travel guidelines.
Type of Travel Cards
University/Agency Travel Card
- Issued in an individual's name but is a University Liability Card for the procurement of all travel related expenses
- Monthly revolving credit limit
- Preferred card for employees
State funded travel only allows Airfare, Car Rental and Hotel (any expenses from hotel including parking, meals, internet) on the University Travel Card.
DART Travel Card
- Issued in an individual's name but is a University Liability Card for the procurement of all travel-related expenses
- Declining balance card
- Students and visitors can only be issued this card
- Members or departments with majority of state funding may prefer to use this card for their employees, due to limitation the state puts on the University Travel Card. Those limitations do not apply to the DART Travel Card due to the declining balance nature of the card.
Other Resources
Applications
Tax Exempt Forms
- Texas Hotel Tax Exemption Form – Filled out by purchaser and given to vendor to claim exemption from Texas state hotel tax
- Texas Motor Vehicle Rental Tax Exemption Form – Filled out by purchaser and given to vendor to claim exemption from Texas Motor Vehicle Rental Tax
- Texas Sales and Use Tax Exemption Form – Filled out by purchaser and given to vendor to claim exemption from Texas State Sales Tax
- Other State Tax Exemption Forms
Other Payment Card Forms
- Credit Limit Change Request and Card Cancellation Form – Laserfiche
- Concur Card Assignment Change Request – Laserfiche
- Documentation In Lieu of Receipt or Invoice – If missing receipt for a purchase complete this form, seek appropriate approvals as listed on the form to serve as documentation of missing receipt.
- Payment Card Check Out/In Log – If a card is to be used by someone other than the cardholder, then a card sharing log similar to this one must be used and be filed as part of the monthly documentation.
Bookkeeper Resources
- Reallocation: What is required to be reallocated
Cardholder/Card Administrator Resources
- Payment Card Program Guide
- Payment Card Holder Checklist
- System Travel-DART Cardholder Checklist
- Texas Sales Tax Exemption Form
- Credit Limit Change Request and Card Cancellation Form – Laserfiche
- Concur Card Assignment Change Request – Laserfiche
- HUB Vendor Lists
- Prohibited Vendor Lists
- Documentation in Lieu of Receipt or Invoice
- Departmental Payment Card Check Out/In Log
- How to use a Chip and Pin Card
MasterCard/Citibank Insurance Coverages
- MasterCard Guide to Benefits
- Master Coverage Limited Liability
- Common Carrier Insurance
- Lost Luggage Insurance
- Travel Accidents Insurance
Other Resources
- TAMU Rules and SAPS
- Strategic Sourcing
- Supplier Mall – Where to go to find Supplier Agreements/Master Orders for information and product pricing
- Flight Protection