General Timeline
- August through October 2024 – Communication, Design and Configuration
- October 2024 – Overview and Feedback Sessions
- October and November 2024 – Configuration, Design and Integrations
- November and December 2024 – Acceptance Testing
- January 2025 – Pilot Go Live
- January through May 2025 - Phased Implementation
Tentative Phased Implementation Schedule
Each entity listed below has a designated coordinator(s). View a recording of the Implementation Coordinator meeting.
UPDATED: Jan. 16, 2025
| System Entity | Tentative Dates |
| Texas A&M University - PILOT | Jan. 13-24, 2025 |
| Texas A&M University College of Architecture | Jan. 27-31, 2025 |
| Texas A&M University College of Performance Visualization and Fine Arts | Jan. 27-31, 2025 |
| Texas A&M University Mays Business School | Jan. 27-31, 2025 |
| Texas A&M University Bush School of Government and Public Service | Jan. 27-31, 2025 |
| Texas A&M Forest Service | Feb. 3-7, 2025 |
| Texas A&M University College of Veterinary Medicine and Biomedical Sciences | Feb. 10-14, 2025 |
| Texas A&M University Academic Affairs, Faculty Affairs, Planning and Assessment, Higher Education Center at McAllen, Division of Marketing and Communications, Office of the President, Office of Sustainability & Campus Enrichment, Office of Government Relations | Feb. 10-14, 2025 |
| Texas A&M University Division of Finance and Business Services, Office of Risk Ethics and Compliance, Division of Student Affairs | Feb. 17-21, 2025 |
| Texas A&M University Operations | Feb. 17-21, 2025 |
| Texas A&M University College of Agriculture and Life Sciences | Feb. 17-27, 2025 |
| Texas A&M University College of Engineering and Texas A&M Engineering Experiment Station | Feb. 17-27, 2025 |
| Texas A&M AgriLife Extension (06,07,20) | Feb. 24-28, 2025 |
| East Texas A&M University (formerly Commerce) | Feb. 24-28, 2025 |
| Texas A&M Transportation Institute | Feb. 24-28, 2025 |
| Texas A&M University Division of Research, Athletics | Mar. 3-7, 2025 |
| Texas A&M University Health Science Center | Mar. 3-7, 2025 |
| Texas A&M University - Texarkana | Mar. 10-14, 2025 |
| **OPEN** | Mar. 10-14, 2025 |
| Texas Division of Emergency Management | Mar. 10-14, 2025 |
| Texas A&M University - Central Texas | Mar. 10-14, 2025 |
| Prairie View A&M University | Mar. 10-14, 2025 |
| School of Law | Mar. 17-21, 2025 |
| College of Dentistry | Mar. 17-21, 2025 |
| Texas A&M University System Offices, RELLIS (shared service) | Mar. 17-21, 2025 |
| Tarleton State University | Mar. 24-28, 2025 |
| Texas A&M University - San Antonio | Mar. 24-28, 2025 |
| Texas A&M University - Corpus Christi, Texas A&M Texas A&M Coastal Bend Health Education Center | Mar. 24-28, 2025 |
| Texas A&M University at Qatar | Mar. 24-28, 2025 |
| Texas A&M University - Kingsville, Irma Lerma Rangel College of Pharmacy | Mar. 31 - Apr. 4, 2025 |
| Texas A&M International University | Apr. 7-11, 2025 |
Training Plan
|
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Monday |
Tuesday |
Wednesday |
Thursday |
Friday |
|
Cardholder Training |
9-11 a.m. |
2-4 p.m. |
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|
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|
Delegate/Business Administrator Training |
2-4 p.m. |
9-11 a.m. |
|
|
|
|
Approver Training |
|
|
9-10 a.m. 1:30-2:30 p.m. |
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|
|
Office Hours |
|
|
10:30-11:30 a.m. 3-4 p.m. |
9-11 a.m. 2-4 p.m. |
|
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As Needed |
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|
|
|
9-11 a.m. |
Card Distribution
Cards should be distributed during the Cardholder and/or Delegate/Business Administrator training sessions when possible. Implementation coordinator for the College/Division/Member will be responsible for distributing the cards and identifying a method to make cards available to those cardholders who are not able to attend the trainings in person.
Cardholders will receive a new card at the time of go-live which will replace the current two card system.
- If a cardholder currently has a travel card then the new card will only have the current Travel Merchant Category Code (MCC) Grouping, so while it is a one card solution it would basically be like their current travel card.
- If a cardholder only has a Payment Card then the new card would only have the Payment Card MCC Grouping.
- If the cardholder has both then the card will be open to both Travel and Payment Card MCC Groupings.
Again, the new card will be distributed to the cardholders at the time of go-live training. Please see the Implementation Schedule for your College/Division/Members go live dates.
Immediately after the training the cards can be activated and should be used for any travel bookings or travel expenses.
The old cards should no longer be used; however they will remain active for some time frame just in case they are needed for any reason for travel already booked. In April 2025 the cards will be inactivated and all transactions in Concur submitted and approved prior to the end of May 2025.