TAMU – College Station
Very few departments are allowed to use manual cash receipts (Form FD-105a). To request approval to use these forms, please email Sales and Receivables with a description of your departments special circumstances.
If your department is given approval to purchase the Form FD-105a Receipts, you will be able to pick receipt books up at the reception desk of Financial Management Operations, which is located on the third floor of the General Services Complex, suite 3101. The number of books your department is allowed to pick up must have prior approval.
The individual picking up the receipt book is responsible for the book. You will be required to sign for the books and to provide an account number to be charged for the books. Your department will be billed via IDT in iPayments.
TAMU – Galveston
Very few departments are allowed to use manual cash receipts. To request approval to use these forms, please email the Cashier Office with a description of your departments special circumstances.
If your department is given approval to purchase the manual cash receipts, you will be able to pick receipt books up at the Cashier Office of Financial Management Services, which is located in the Sea Aggie Center. Departments are only allowed to pick up one receipt book.
The individual picking up the receipt book is responsible for the book. You will be required to sign for it. The receipt book must be returned to the Cashier Office by the end of the next business day.
TAMU – College Station
Care must be exercised in the preparation of each receipt to be in compliance with System Regulation 21.01.02: Receipt, Custody, and Deposit of Revenues, section 2. View correctly completed TAMU Manual Cash receipt.
- Receipts must not show erasures or corrections in the amount column.
- Any changes made on the receipt must be initialed.
- Receipts must be signed by the person receiving the funds (do not use initials).
- Receipts must be dated the date the funds are received.
- Receipts must show the product or service purchased, quantity, and unit price.
- Sales tax must be separated out and listed on the receipt; in approved circumstances, "included" can be written next to the sales tax line.
- If the purchaser is sales tax exempt, it must be stated on the receipt and a sales tax exemption certificate must be obtained and kept on file.
TAMU – Galveston
Care must be exercised in the preparation of each receipt to be in compliance with System Regulation 21.01.02: Receipt, Custody, and Deposit of Revenues, section 2. View correctly completed TAMUG Manual Cash receipt.
- Receipts must not show erasures or corrections in the amount column.
- Any changes made on the receipt must be initialed.
- Receipts must be signed by the person receiving the funds in the top right corner (do not use initials)
- Receipts must be dated the date the funds are received.
- Receipts must show the product or service purchased, quantity, and unit price.
- Sales tax must be separated out and handwritten on the receipt; in approved circumstances, "included" can be written next to the sales tax line.
- If the purchaser is sales tax exempt, it must be stated on the receipt and a sales tax exemption certificate must be obtained and kept on file.
- Method of payment (check number or cash) must be handwritten in the column next to the amounts.
Voided receipts must show the reason for the cancellation across the face of the white copy. It must be signed by the employee and approved by the department head. The white and pink copies must be returned to FMO Sales and Receivables, MS 6000 for TAMU – College Station. All copies of the receipts must be retained in the receipt book when returned to the Cashier Office at the Sea Aggie Center for TAMU – Galveston.
TAMU – College Station
Manual cash receipts (Form FD-105a) are in triplicate with a white, pink, and blue copy.
- White copy must be provided to customer
- Pink copy must be submitted to FMO along with iPayment deposit information
- Blue copy must remain in the book and be kept by the department for records retention
TAMU – Galveston
Manual cash receipts are in quadruple with a white, pink, yellow and blue copy.
- White copy must be provided to customer/student
- Pink copy must be kept by the issuing department
- Yellow copy must be attached to the payment and given to the Cashier Office with the deposit
- Blue copy must remain in the book when it is returned to the Cashier Office
Receipts must be used in numerical order. If it is discovered that receipts are missing, FMO or FMS must be notified immediately. A letter must be submitted by the department head explaining the situation surrounding the loss and explain what procedures are being put in place to ensure the reduction of such losses in the future. If the cash receipt is suspected stolen, a police report must be attached to the letter.