| Code | Translation | Purpose | Required Info | Example |
|---|---|---|---|---|
| CD | Cover Deficit | Transfer for which the only reason to move the funds is to cover a deficit. May be reversed at a later date if within DBR rules | Destination account must be in the deficit. Amount should be the full amount of the deficit; otherwise, notes should be added indicating other documents that will be covering the remainder. | |
| CN | Correction of Prior DBR | Reversal of an already completed DBR. | Prior DBR U# in ref 4 field (F7 on Screen 520); Same account/ support account/ budget pool as original DBR; Prior DBR U# in notes with reason for reversal | |
| EP | Transfer Between Expense Pools | Transfers within the same account from one expense pool (1005) to another (1000, 9470, etc) | Same account in source and destination; only expense pools. |
XXXXXX-1005 TO XXXXXX-1000 or reserve pools in the 94xx range |
| FB | Transfer From Fund Balance | Moving funds from the General Ledger (GL) account fund balance to its mapped Subsidiary Ledger (SL) account expense pool. | Source is the GL with no pool. Must have reason/description of reason why moving the funds. |
For current year expenses; 0XXXXXX TO XXXXXX-1000 |
| IB | Initial / Increase Budget | Setting up or increasing budget authority in the expense pool and/or revenue pool | Notes indicating how the funds will be recouped. Source account is GL; destination account is usually the SL revenue pool and SL expense pool (2 destination lines) |
Field trips: 20 students @$400 each |
| OI | Over-Realized Income | Transfers within the same account from the revenue pool (0001) to the expense pool to gain budget authority | Source is the 0001 pool. Destination is the 1000 (or other) expense pool. Needs reason for the transfer |
For current year expenses |
| OT | Other | Transfers from one SL/GL to another unrelated SL/GL which do not fit into another Justification Code. | Notes must have reason/description of reason why moving the funds. | (screenshot) |
| PR | Budget to Cover Payroll Transaction | Any transfers involving payroll/ salaries | Notes must have reason/description of reason why moving the funds. Location of documentation or PIN #s. | |
| PS | Paying for Scholarships | Funding a scholarship account regardless whether the scholarship payment has already happened. The destination account may be in the deficit. | Recipient names preferred. This code required for transfers from 13xxxx to 163xxx | |
| SF | Start Up Funds | Transferring start up funds | Recipient names preferred. | |
| SS | Salary Sweeps | Funds that were not automatically swept in monthly salary sweep process. |
