Travel

eTravel / Concur – The new Travel and Expense System

About

Travel – To serve the State of Texas, Texas A&M University and Texas A&M University at Galveston by processing payments to Employees and vendors in a prompt and efficient manner while ensuring compliance with laws, policies, procedures, rules and regulations. Provide prompt customer service and on-going education of policies and procedures to the University community and vendors.

Contacts

Texas A&M University

Texas A&M University at Galveston

Forms

TAMU and TAMUG Travel Forms

 

Procuring Services

  • Airfare
    • American and United have both contracted with Texas A&M to provide discounted airfare.  Discounts will vary based on the route traveled.  American will also provide free seat upgrades to premium economy.  Contracted rates on both airlines are only available when booking through Concur or Corporate Travel Planners.

    • Southwest has contracted with Texas A&M to provide additional miles and status matching.  The additional miles are only available when booking through Concur or Corporate Travel Planners. For information on how to obtain the status match, please contact travel@tamu.edu

    • Corporate travel planners may be reached at the numbers below

      §  For agent-assisted travel reservations please call 866-901-3377

      §  For assistance with the Concur travel booking tool call 877-727-5188

  • Hotel
  • Car Rental
    • Texas Motor Vehicle Rental Tax Exemption Form - Present exemption form when picking up the rental car. 
    • Purchase under contract whenever possible. Contract rates are usually much less than market rates and includes the required coverage. Contract rental cars include CDW/LDW and liability insurances, so no additional coverage is necessary when picking up the car. So please refuse any additional coverage offered.
    • Non-Contract Vendors -  rates are normally more than our contracted rates and do not include the appropriate coverage. If procuring a non-contract rental car CDW/LDW and Supplemental Liability Insurance must be requested when picking up the car.
    • Comparing Rental Car Rates -  non-contract vendor rates do not include the appropriate coverage, so to compare the listed contract rate vs. a non-contract rate contact the non-contract vendor and request the daily rate for LDW/CDW and Supplemental Liability Insurance (SLI). If for some reason the listed rate from the non-contract vendor is less than the listed rate for the contract vendor, when adding the daily rate for LDW/CDW and SLI it will most like be much more than the contracted rate.
  • Information on Concur Travel and Expense System
  • Parking

    • Texas A&M University System has a contract with The Parking Spot for a 25% discount at their airport locations within Texas
    • The Parking Spot rates, in addition to our discount, can result in significant savings over on-airport rates. Please click here to see current prices.
    • Click here to sign up for the Parking Spot account that is tied to our contract.
      Once this is set up connect your Parking Spot account to your Concur account in the App Center tab of Concur. This will allow Parking Spot receipts to be imported automatically into your Concur expenses

Documentation

Training

 

Other Resources