How to Process Prizes and Awards for Employees
- Verify vendor identification number or have Vendor setup in FAMIS
- Complete all sections of the Individual Reimbursement Form
- Create payment request (non-po invoice in AggieBuy), providing the reason the award/gift is being provided to the employee and attach the individual reimbursement form.
- All gifts in excess of $100 and all gift certificates in any amount requires a "Request One Time Payment – Emoluments" and screen shot of the submission must be attached to the payment request in AggieBuy. (See disbursement guidelines link below for length of service or achievement awards)
- Cash awards to employees for achievement must be submitted through Payroll Services/Workday’s One Time Payment Request.
Contact the IR Auditor at firstname.lastname@example.org or (979) 845-8774 for additional guidance on this issue and related tax implications.