How to Process Prizes and Awards for Employees

How to Process Prizes and Awards for Employees

  1. Verify vendor identification number or have Vendor setup in FAMIS
  2. Complete all sections of the Individual Reimbursement Form
  3. Create payment request (non-po invoice in AggieBuy), providing the reason the award/gift is being provided to the employee and attach the individual reimbursement form.
  4. All gifts in excess of $100 and all gift certificates in any amount requires a "Request One Time Payment – Emoluments" and screen shot of the submission must be attached to the payment request in AggieBuy.   (See disbursement guidelines link below for length of service or achievement awards)
  5. Cash awards to employees for achievement must be submitted through Payroll Services/Workday’s One Time Payment Request.

Disbursement Manual Guidelines For Gifts and Awards

Contact the IR Auditor at fmo-ir@tamu.edu or (979) 845-8774 for additional guidance on this issue and related tax implications.