As a part of the Division of Finance and Operations, Financial Management Operations is an employee-centric organization that provides accounting services in partnership with our stakeholders. By promoting high standards of efficiency, integrity, innovation and customer satisfaction, we ensure financial compliance and accountability to Texas A&M University and its constituents.
We will exceed customers' expectations for superior performance and service through an employee-centric culture.
About Access & Security
Access & Security – This area of Financial Management Operations is responsible for the access and security of several accounting related computing systems utilized by Texas A&M University and Division of Finance and Operations employees. These systems include Buy A&M, FAMIS, USAS, the Division of Finance and Operations Imaging System, EPA (Employee Payroll Action) among other internal systems.
About General Accounting Services
This area of Financial Management Operations provides quality services that enable the institution to track and monitor fiscal operations. Our goal is to assist in developing and maintaining quality accounting records and processes. In conjunction with various TAMU departments and external customers, we strive to provide superior customer service. General Accounting Services consists of three distinct areas.
Corrections Office – Responsible for making corrections for Accounts Payable (A/P) and Sales & Receivable (S&R) in FAMIS (and USAS when necessary). The objective is to provide prompt and courteous service for our internal and external customers.
Departmental Budget Request – Initiated at the departmental level and created within FAMIS, a Departmental Budget Request (DBR) automates the process of funds transfers between budget pools from one account to another following embedded business rules.
Sales & Receivables – Responsible for auditing all Interdepartmental Transfers (IDT), Accounts Receivables (AR), Cash Deposits, and Cash Receipts. The primary contact for Sales Tax questions and Red Flag Rule questions.
About Accounts Payable
The mission of Accounts Payable is to serve the State of Texas, Texas A&M University and Texas A&M University at Galveston by processing payments to vendors in a prompt and efficient manner while ensuring compliance with laws, policies, procedures, rules and regulations. Provide prompt customer service and on-going education of policies and procedures to the University community and vendors. Accounts Payable consists of seven areas:
Imaging & Data Control – Responsible for receiving, sorting, importing and managing stored documents for Accounts Payable.
Individual Payments – Responsible for processing payments to individuals and foreign vendors. Also responsible for processing non-travel-related employee reimbursements and reimbursements for student travel.
Payment & Travel Cards – To serve the State of Texas, Texas A&M University, Texas A&M University at Galveston, and Texas A&M University System Office in administration of the Payment and Travel Card programs in a prompt and efficient manner while ensuring compliance with laws, policies, procedures, rules and regulations. We strive to provide prompt and courteous customer service and an ongoing education of policies and procedures to the University community.
Purchase Audit – To serve the State of Texas, Texas A&M University, and Texas A&M University at Galveston by processing payments to vendors in a prompt and efficient manner while ensuring compliance with laws, policies, procedures, rules and regulations. Provide prompt customer service and on-going education of policies and procedures to the Univeristy community and vendors.
Travel – To serve the State of Texas, Texas A&M University and Texas A&M University at Galveston by processing payments to Employees and vendors in a prompt and efficient manner while ensuring compliance with laws, policies, procedures, rules and regulations. Provide prompt customer service and on-going education of policies and procedures to the University community and vendors.
Vendor Setup – To serve the State of Texas & Texas A&M University System Members by setting up vendors in our accounting system(s) in a prompt & efficient manner while ensuring compliance with laws, policies, procedures, rules & regulations. Provide prompt customer service to our vendors & University community on status of payments.
Working Funds – Responsible for auditing all purchases and payments made with funds provided for student travel, research or special events.
Banking – The banking section of FMO is responsible for the financial obligations for the University. We handle both incoming and outgoing wires. Incoming wires are those dealing with tuition payments, vendor payments and research and grant money received. Outgoing wires are those where the University is paying a vendor for goods and services. The sections is also responsible for handling the incoming ACH payments, those are funds being paid to the University. Questions about wiring instructions or banking issues can be directed to firstname.lastname@example.org. It is imperative to know that when requesting banking instructions a fax number will need to be provided as we do not email banking information.
E-Commerce – Texas A&M facilitates the ability for departments to accept credit cards as a form of payment. FMO is responsible for establishing new merchant accounts and representing the department to the university's card processor. Procedures for establishing and maintaining a credit card merchant account are established in SAP 21.01.02.M0.03 Credit Card Collections. FMO also provides supplemental information to the above SAP on the Credit Card Procedures and Policies page. To begin the setup process for accepting credit cards in person or over the phone, contact Patti Ponzio at (979) 845-5209
Texas A&M University provides units and departments with two methods of transacting online payments through a secure web payment gateway. All University departments conducting online payments are required to use either Aggie-Pay or Texas A&M Marketplace, unless an exception to this requirement granted in accordance with SAP 21.01.02.M0.01. To begin the setup process for conducting online transactions, contact Preston DuBose at (979) 845-8118.
About Financial Reporting
The Financial Reporting unit of Financial Management Operations is responsible for the Annual Financial Report (AFR) and other financial reporting for the University, including the Year End Close Out Process. New Accounts, Account Maintenance and Signature Cards are also handled in the Financial Reporting unit. An additional responsibility is Gift & Endowment processing and reporting. The primary contact for each responsibility is listed on our contact list, however, anyone on our team will be happy to assist you with any questions that you may have.
Account / FD860 Setup & Maintenance – We perform new account setup, account maintenance and process FD860 Departmental Setup and Maintenance in FAMIS. As it pertains to new account setup and maintenance, we strive to process complete and accurate submissions within 4 business days.
Annual Financial Reporting & Year-End Close-Out – We are responsible for the Annual Financial Report (AFR) and other financial reporting for Texas A&M University, Texas A&M at Galveston, Texas A&M System Offices, Texas A&M Sponsored Research Services, and Texas A&M Technology Commercialization. During this process, we work closely with various individuals throughout the university and across various affiliated organizations. We set AFR-related deadlines, which are important to ensure our AFR is complete and System deadlines for AFR submission are met.
Gifts & Endowments – We provide internal financial reporting at the request of the department and external financial reporting at the request of the donor. We work closely with System Treasury Services concerning the System Endowment Fund and the Cash Concentration Pool. We also work closely with the System Office of General Counsel concerning bequests and trusts, and with the Texas A&M Foundation concerning gifts, donations, and transfers.
About Property Management
Property Management – The Property Management unit of Financial Management Operations is responsible for the overall accounting management of capital and controlled assets for TAMU and TAMUG. Any changes made to assets are submitted to the TAMU Property Management Department and those would be reflected in the Fixed Asset Module (FFX) of FAMIS. The job of Property Management is to insure that correct procedures are followed, assist TAMU and TAMUG Departments in managing and accounting for their inventory by tracking assets from acquisition to deletion, and accurately reporting to the State of Texas Comptroller the required asset data.